Email Tips

Email Gobbles Up Time!

The typical corporate users send and receive about 167 messages daily and will spend 30% of their day creating, organizing, reading and responding to email.
(Source: Ideas from IBM, quoted in book, In Search of Balance by Richard A Swenson, 2010)

Basex Research recently estimated that businesses lose $650 billion annually in productivity due to unnecessary e-mail interruptions. We get even more email now with smart phones.

Is It Worth Your Time?

Steven Robbins of Get-It-Done-Guy has an interesting formula –
the time you are spending on email should equal the income it is generating you or you are wasting your valuable resource - time.
After reading that, I have decided to really streamline what I get.
I am going off an industry chat and making other slashes.

More Effective Email Filing

Ever notice the subject line in an email you want to save has nothing to do with the email content? A person in a recent class I taught said he has to go through the whole file to find the one he wants. He was excited to learn this tip! If you open an email, you can change the subject line and put a topic in that makes sense for you when you want to find this information.

My Solution for Preventing Email Procrastination

I turned off the automatic download option on my email and request new emails to come in when I want using Send/Receive. That forces me to deal with any lingering ones daily, before I get the next batch. In talking with clients, I find I am not the only one who NEVER wants to go back to emails I have skipped over. Learn to make decisions. I tell myself if I don’t want to handle this now, it will be even worse to deal with later. Copy later circle. If you read it and don’t handle it, file it or delete it, the grip of “Email Jail” just grows stronger.